One of the first things that a couple looks for when planning their wedding is the venue. This is truly the most important piece of the puzzle. If your venue isn’t able to accommodate all of your desires, you have to start back at square one. In this blog, we will break down all the information you need to find your ideal wedding venue and how to make sure this venue can handle your wedding day florals.
To begin, let’s talk about what you need to look for in a venue when considering your event florals. Always look for a venue that can first and foremost accommodate your guest count COMFORTABLY. When there are too many guests they are cramped and grumpy, and there isn’t much room for servers or even a dance floor.
Always have a venue that shows off your personality as a couple. Are you artsy? Then the Umlauf Sculpture Garden, the Contemporary, or the Blanton Art Museum would be best. If you love flowers and the Texas Hill Country, then maybe try something like Pecan Springs Ranch or the Wildflower Center. If you both love luxurious things and places, then the Commodore Perry Estate or the Driskill will be more accommodating.
ALWAYS choose a venue that has a Plan A and Plan B plan in case the weather doesn't work out. We have seen too many weddings get ruined by Texas weather, simply due to poor planning. Make sure the venue is nearby guest accommodations. If guests are not from the area, a 30 minute drive from the venue to a hotel is not ideal.
Once you have the venue, think about where the ceremony will be. Will you need an arch, columns, or aisle arrangements? What does your venue allow? The ceremony floral you choose and what you want to highlight both depend on where your ceremony will take place. If you are outside bringing in rentals, arches and columns are a better fit to frame the site.
Make sure to always have a florist who is familiar with your venue rules, venue manager, and most of all familiar with the space to provide the most ideas and input on what works best and is allowed. If your florist is not familiar with the space, make sure to schedule a walk-through so you can show them the space, meet the venue manager and/or coordinator, and find out what is allowed and not allowed.
Next, you need to ensure that there is a Plan A and a Plan B for the ceremony site—both need to be easy to flip and accommodating to guests. We think that column floral on rentals or ground flower arrangements are the easiest to flip and reuse at the reception site. For example, our gold harlow stands with flower arrangement toppers. They can be easily broken down after the ceremony and moved to the reception tables.
One thing many clients forget to consider is the climate of the venue. The florist needs to be aware if the venue is very windy or full of sun, so that they can make better recommendations for the floral, decor, and set up. This would be done at the walk-through if the florist is not familiar with the space. The coordinator can let the florist know the ins-and-outs of the venue space. It is always smart to have a plan A, B, and sometimes even C.
Our team always brings additional supplies with us to make sure everything is covered. This Texas weather has thrown so many curve balls with us in the last few years, it is easiest for us to bring options to make sure you have something.
We specialize in one event a day. That is the reason for our $5,000 minimum. When you go with Jordan Flowers & Events, you have us as your flower team for the entire day to solely focus on you. Our team has the entire day dedicated to one couple because you never know what is going to happen at an event. We are always there to help! While you can always make plans, sometimes plans don’t work out. We are quick to roll with the punches and come up with solutions that work for our clients in order to get what they want—regardless of any venue, weather, vendor, or guest stumbling blocks.
Since we have been in the industry for so long, we want to share a few last pieces of advice. Always have a florist or vendor who specializes in their field and has experience. This past year we have worked with so many vendors who do not know what they’re doing because they simply do not have the experience. Anyone can have a pretty website and social media, but if they are truly wonderful then they will stick to one thing and be great at it! When vendors specialize in one thing, they will be the best at that one thing. Make sure your vendors have experience! We have seen weddings go awry simply because the coordinator did not know what they were doing. When you have a coordinator with no experience, vendors don't get told the right time, set up is off, no one knows what to do, things are forgotten, rules are not followed, but mostly everyone is unhappy through the process.
At Jordan Flowers & Events, we want you to have an event that creates memories for a lifetime. We want your family, friends, and most importantly you to be happy and satisfied with your special day. Now that you know all the tips to finding the right venue, everything else will fall into place. If you need luxurious, fresh florals for your next event, you know who to call.
See you at the next event!